Automate your vendor compliance
We built SubDoc to solve a simple but painful problem: tracking Certificates of Insurance and vendor documents shouldn't require messy spreadsheets, expensive networks, or endless email chasing.
Our Mission
Too many construction, general contracting, and property management teams still rely on Excel spreadsheets and manual email threads to track contractor insurance compliance. This process is slow, error-prone, and exposes companies to real financial liability when policies lapse unnoticed.
SubDoc automates the busywork. We give your vendors simple, passwordless upload portals. We track every expiration date in the background and send automated renewal reminders. We keep your compliance records audit-ready at all times, without the constant back-and-forth email chasing.
We believe tracking vendor risk shouldn't require complex networks, expensive enterprise contracts, or forcing your subcontractors to pay registration fees. SubDoc is self-service software that's fast to set up, easy to use, and free for your vendors.
Jalwan K., CRIS
Founder & Compliance Tech Lead at SubDoc
Jalwan K. founded SubDoc to eliminate the manual, error-prone compliance processes that burden general contractors, construction managers, and specialty trade subcontractors. Having seen how easily an unverified endorsement rider or an unnoticed auto liability expiration can trigger six-figure audit penalties or uninsured jobsite defect claims, Jalwan architected SubDoc as an automated, AI-assisted verification engine.
Under his product direction, SubDoc delivers automated ACORD 25 OCR parsing, automated multi-tiered expiration notifications, and seamless accounting payment holds—ensuring contractors remain 100% audit-ready without burdensome vendor fees.
Construction Risk & Compliance Editorial Standards
All regulatory analyses, endorsement guides (including ISO CG 20 10, CG 20 37, and CG 24 04), and workers' compensation formulas published by SubDoc are continuously reviewed against standard ISO language, IRMI guidelines, and contractual indemnity statutes to provide accurate, operational compliance standards for risk professionals.
What We Stand For
Subcontractors upload documents via passwordless magic links. No accounts, no app installs, and zero vendor fees.
No more spreadsheets. SubDoc monitors expirations, calculates compliance scores, and files every document automatically.
Every upload, review, and status change is logged with timestamps. Your compliance history is always searchable and organized.
Configure your document requirements, invite your contractors, and start collecting in under 24 hours. No IT projects.
Documents are stored securely with industry-standard encryption. Access is controlled through role-based permissions.
Flat monthly subscription starting with a free-forever tier. No hidden fees, no custom enterprise quotes, no surprises.
Built for Teams Like Yours
General Contractors
Track subcontractor COIs, W-9s, and licenses across multiple active projects. Automated alerts keep every vendor compliant.
Property Managers
Manage maintenance vendor insurance across dozens of properties. Know exactly which contractors have expired coverage.
Operations Teams
Centralize vendor compliance for your entire organization. Real-time dashboards and compliance scoring replace spreadsheet chaos.
Ready to automate compliance?
Start tracking vendor documents in minutes. Free forever for small teams.