Invited by a General Contractor to Upload Your COI?
Welcome to SubDoc. If your general contractor or client sent you an insurance request, you can upload your ACORD 25 Certificate of Insurance in under 30 seconds.
How Subcontractor Verification Works
Zero complicated portal accounts. Three steps from email to approved jobsite compliance.
Open Your Secure Email Link
Check your inbox for an email from SubDoc on behalf of your GC. Click the unique upload button—no password or account creation required.
Upload Your ACORD 25
Drag and drop your certificate PDF or take a photo from your mobile device. You can also forward the email link directly to your insurance agent to handle it for you.
Instant Approval & Payments Cleared
Our AI verifies your policy dates and coverage limits in 5 seconds. Your GC’s dashboard turns green immediately, preventing holds on your progress billings.
Why We Never Charge Subcontractors
For years, legacy compliance platforms have forced trade contractors to pay hundreds or thousands of dollars every year just to submit certificates to their own general contractors. We think that is wrong.
Never pay an annual fee or document upload surcharge.
One-click token link. No username or password to reset.
5-second turnaround vs 2-week manual offshore queues.
Friendly reminders at 60, 30, 14, and 7 days before lapse.
Subcontractor Frequently Asked Questions
Common questions about uploading your certificate of insurance via SubDoc.
Why did I receive an email from SubDoc asking for my insurance?
Your hiring general contractor, property manager, or client uses SubDoc to verify that all on-site trade partners carry active commercial insurance (General Liability, Workers’ Comp, and Auto Liability). The email contains a secure, passwordless upload link specific to your vendor profile.
Do I have to pay any fees to upload my Certificate of Insurance?
No. Unlike legacy networks (such as Avetta or ISNetworld) that charge subcontractors $300 to $1,500+ annually just to submit documents, SubDoc is 100% free for trade contractors and vendors. You will never be asked for credit card details.
Do I need to create an account or remember a password?
No login or account creation is required. The invitation email contains an encrypted, direct one-click link. Simply open the link on your phone or computer, upload your ACORD 25 PDF or clear image, and you are done.
Can my insurance agent or broker upload the certificate for me?
Yes! Simply forward your SubDoc invitation email directly to your commercial insurance agent or broker. They can click the link and upload the updated ACORD 25 certificate with the required Additional Insured endorsements on your behalf.
What happens after I upload my document?
SubDoc’s AI OCR engine verifies the certificate in approximately 5 seconds, confirming policy numbers, coverage limits, and expiration dates. Your general contractor is immediately notified that your compliance status is verified, clearing you for jobsite access and invoice payment.
Lost Your Unique Upload Link?
Upload links are private and cryptographically tied to your hiring contractor’s workspace. If your link expired or you cannot find the original email, ask your hiring general contractor to resend the link, or reach out to our team at [email protected].